edinburgh rc cycling club

ERC COMMITTEE MEETING MINUTES
6 Aug. 2007 (19:30)
Board Room
Hilton Grosvenor Street Haymarket

Present (Committee Members):
Chairman – Simon Bullock
President – Ken Whitson
Vice President – Mark Finlay
Secretary – Jonny May
Treasurer – Andrew Sinclair
Road/Track/TT – Kevin Tait
Coaching – Colin Russell

Apologies :
Off Road – Fiona Donaldson
Triathlon/Multisport – Peter Ness
Membership Services – Alasdair Easton


Minute Taker Rota:
Fiona Donaldson
Kevin Tait
Peter Ness
Andrew Sinclair
Jonny May
Ken Whitson
Colin Russell
Alasdair Easton
Mark Finlay


1. MINUTES OF PREVIOUS MEETING

These were agreed as a true record

2. OUTSTANDING ACTIONS

Refer SB’s status table.

3. REPORTS FROM OFFICERS

See Appendix A

4. MEN’S RACE SQUAD

4.1 After discussion, the committee concluded we wanted to encourage progression from Div 2 to Div 1 and that a Men’s Race Squad would be a good way to do this.

4.2 Kevin Tait would liaise with Chris Harney about sounding out Ken Russell, Laurence Tring & others
Action - KT

4.3 Colin should start discussing with the Club Coaches how they could help e.g. squad-specific coaching Action –CR

4.4 Kevin is to email selected club members and consider the feedback with a view to the committee eventually reporting to the club at the AGM. Action - KT

4.5 This is something that could also be factored into the 3 Year Plan. Action - MEF/KW

5. CONFINED CLUB RACES

5.1 JM confirmed the difficulty under current SC Regulations with running these.

5.2 Agreeing that it would be best left to the club coaches how to organise training runs.

5.3 Kevin is to email the club with these conclusions Action - KT


6. TRAINING RIDE SAFETY

6.1 This is on the agenda because of another crash on one of the Saturday runs resulting in riders being injured.

6.2 As previously discussed, it is not feasible (or desirable) to have a run leader for every Sat. training run. Every rider has a responsibility to ensure safe riding.

6.3 KT to email the club with reminders for safe riding on the chaingangs. Action - KT

7. CLUB EVENT PROMOTIONS

7.1 Proposals for 2008 are as follows:-

Tour of the Meldons – either 13th or 29th April. KW to check with MRCC for a possible clash. Action - KW

McCulloch 10 – 14th May

Spring Classic – 29th May

Eastern Promise – 11th June

Ingliston Crits – to be confirmed Action - CR

Winter Duathlon – the dates for this are already booked

Trailquest – TBC

7.2 New events for 2008 are proposed as follows:-

2/3/4 Cat RR - over the Lammermuirs, proposed by Richard Garrett. Colin to liaise with Richard about either the first week-end in August or September. Action - CR

Women’s & Vets RR Series – Sandra Murdoch has volunteered to organise this. KW to ask SC for dates & liaise with Sandra Action - KW

Race for E/1/2/3 inc. separate 4 Cat/Go-Race – Chris Harney is to organise this. Possibly for end of February early March (maybe 2nd March). (Post-meeting note – this pre-dates the likely dates for the Club’s training camp in Mallorca when many racers will be away)

2-Up TT (Humbie) – KT to organise for c. 13 September, subject to there being no clash with a possible Bicycleworks event. KT to check Action - KT

7.3 KW will take forward all proposals to the ESCA date-fixing meeting. Action - KW

8. AOCB

8.1 Considering date for Club Dinner & Awards. MEF to liaise with Guy Hilton about 2 February (check re Rugby internationals). Action – MEF

8.2 CR to check with Eric Easton re. ceilidh Action – CR

9. NEXT MEETING :

Monday 3rd September, at 7.30pm, at the Hilton Hotel, Grosvenor Street.

APPENDIX - A

REPORTS FROM CLUB OFFICERS

NO. ITEM ACTION
PRESIDENT
3.1 The next ESCA meeting (c. 27 Aug). will fix dates for the race calendar. KW to provide input based on discussion minuted in para. 7 above. KW
3.2 KW reported on the Facilities Review being undertaken by Brian Porteous for SC (report due in Sep., KW to hold watching brief) as discussed at a meeting in Stirling on Wed. 1 Aug. 07. Facilities are to be graded as National, Regional & Local. Examples would be the new velodrome = National; Caird Park at Dundee would be Regional, MTB trails = local.

Anyone with suggestions for Ken to feed into ESCA for our requirements (e.g. closed circuits for crits) should contact Ken.
KW
ALL
3.3 KW reported that he’d submitted costings to the Meadowbank Working Group. Little optimism about prospects for retaining the track. There are planning/local plan issues. KW to monitor developments. KW
3.4 The Scottish Crit Champs are to be held at Glasgow Green on 15 Sep to coincide with the finish of the Tour of Britain.
VICE-PRESIDENT
3.5 MEF reported on the meeting he’d had with Steve Deas of suppliers 2Pure, who had provided Clif Bars and other goods as prizes for the Ingliston crits and other races.
They are keen to help out but want us to submit specific proposals to them. Steve has a certain amount of authority especially for dealing with the provision of goods in kind but for cash sponsorship we would need to go to his boss.
We will need to consider what exactly we want from them & put a proposal to them in due course e.g. their previous proposal for supply of a Principia frame to the winner of the 4th cat/junior crit series might be resurrected for next year.
MEF
SECRETARY
3.6 JM reported that Cliff White had asked for copies of the minutes of the last AGM, but they were not available yet because Gareth George has still to produce his report. JM to chase GG.
JM
MEMBERSHIP SERVICES
3.7 Ali Easton was not able to attend but had emailed a report as follows:-

Clothing
Phil had ordered some extra shirts cos we were almost out of stock. They are, as they say, flying off the shelves. He's also planning the winter order, so expect to see something soon on that

He's intending to be in the café for the next couple of Saturdays to let people check sizing. In the past Phil has also offered to have people round to his house to try stuff on but that's quite a time commitment.

Instead we've talked about bringing stock along to the Flamme Rouge when it's being used for other ERC functions and making it known that the clothing will be there. I'll need to finalise that with Phil and choose some dates.

Race Organisation
Thanks to Richard, Sandra and Chris for offering to organise some races. Especially Chris's suggestion because it should help newer riders into racing. As a committee let's make sure we support that where we can by making sure they've got access to everything they need as easily as possible. If we need to spend a bit of money (on new sets of race numbers, radio's, whatever) then let's do it.

Headcam
I confess I'd forgotten this one. We were trying to get it for the Eastern Promise but I was on holiday at the time and Stephen was up to his credit card limit already organising the race itself! I asked for a willing volunteer to order it but I'm guessing no-one managed it. No problem - I'll pick that one up again and get it sorted.

Club Equipment
I've mailed Dougie (in his role as Club Quartermaster) to ask how he manages the equipment he holds. We seem to have a few other people managing the odd bit of club equipment, and while that's not a problem I do think we should have an up-to-date list of what we have and where it all is.

SB to email AE with a view to getting more clarity on this, possibly inviting Dougie to the next meeting
SB
TREASURER
3.8 AS reported that as at the end of May, the club had c. £15,200 in cash at the bank, having paid the clothing order of £4,100.

AS will give a more detailed review of the financial position with reference to specific categories at the next meeting.
AS
ROAD/TRACK/TT
3.9 See Report annexed as Appendix B
3.10 Colin to progress the planning of the round of the Women’s & Vets RR Series to be organised by the club. CR
MULTISPORT
3.11 Ben Mitchell won the Portobello Tri in ERC colours on w/e of 4th Aug 2007.
3.12 PN is preparing a report on ERC Ironman performances with Jim Leach for inclusion in next newsletter. PN
3.13 Around 10 club members are competing in the World Age Group Championships in Hamburg on 2 Sep. 2007
COACHING
3.14 Andy Kirkland has offered to give some coaching talks over the winter. Colin to liaise with Andy in due course CR
OFF ROAD
3.15 No report

APPENDIX B

RTTT REPORT

1. RTTT meeting held on 30th July 07. Note of the meeting is on the website.
2. Women’s Squad Management Meeting held on 23rd July 07.
3. RTTT budget spent £1,217 of £1,640 (committed £1,331).
4. Ingliston Crit Series – review meeting took place on 30 July 07. Good/bad points discussed & now considering dates for 2008.
5. Outstanding Results in July
5.1 Jessica Wilson-Young 4th in National 100 Champs
5.2 3 riders riding the 24 Hour Champs
5.3 ERC bronze at SC Track Champs in Team sprint
5.4 Ross Crook Bronze in kilo at SC Track Champs
5.5 Paul Black won first TT (Forres CC on 29th July)
5.6 Women won gold, silver & bronze at TTT Champs. ERC had 7 teams in the event.
5.7 19 Riders at the Falkirk Trophy evening all cats Road Race 1 Aug.
5.8 Two riders at Div 1 on Sunday, entry fees re-imbursed.
5.9 SC 100 mile TT Champs – gold for Jessica Wilson-Young. Graham Jones & Paul Black also competed.
6. Chris Harney has taken over from Rob Vrankovic as Road Race Convenor.
7. Forthcoming Events
7.1 Vets’ RR Champs on 12 August – 5 riders taking part
7.2 5 riders taking part in Paris-Brest-Paris
7.3 British Women’s RR Champs 19 august
7.4 ESCA RR Champs on 26 Aug.
7.5 Final Round of Women’s & Vets RR Series also on 26 Aug.