edinburgh rc cycling club

ERC COMMITTEE MEETING MINUTES
Sept 3rd 2007
Board Room
Hilton Grosvenor Street Haymarket

Present (Committee Members):
President – Ken Whitson
Vice President – Mark Finlay
Secretary – Jonny May
Treasurer – Andrew Sinclair
Road/Track/TT – Kevin Tait
Coaching – Colin Russell
Membership Services – Alasdair Easton
Apologies :
Chairman – Simon Bullock
Off Road – Fiona Donaldson
Triathlon/Multisport – Peter Ness
Minute Taker Rota:
Fiona Donaldson
Kevin Tait
Peter Ness
Andrew Sinclair
Jonny May
Ken Whitson
Colin Russell
Alasdair Easton
Mark Finlay

Minutes from Previous Meetings
These were agreed as a true record.

Proposal for Sponsorship and Edinburgh City Centre Event

Gareth George presented a proposal for running a large-scale Edinburgh City Centre race, aiming for national coverage and requiring the support of the City Council plus very significant sponsorship. Initial informal communication with the Council has been favourable. Gareth asked for the committee’s agreement to form a 3-person team to take the idea forward and assess feasibility. The committee agreed. See action 070903-4.

Gareth also stated he had had informal conversations with a potential additional club sponsor, Cameron Stewart, of Field and Lawn. Agreement reached that we should approach Field and Lawn more formally and discuss the options. See action 070903-5.

3 Year Plan

Gareth talked about the success of our 3-year plan that’s nearing completion, and the need for a new one. Ken Whitson and Mark Findlay are forming a new sub-group to take that forward.

2008 ESCA Calendar

Discussion on dates for 2008 races. Ken will supply the details separately.

Chris Harney’s new race will take place on 1st March.
Richard Garrett’s new race will be on the 31st August.

Ken to contact East Fortune to see if it is available on 24th May. If it is then drop the 8th May. (Action 070903-10).

Sandra has offered to organise a women’s and vets race. Ken will speak to her (action 070903-11).

ERC AGM

This will be held in the Flamme Rouge on 19th November 2007.

AOB

The committee agreed to pay Neil Laing £50 as a thankyou for organising the Kirky 10 series.

Kevin agreed to draft some guidelines to run leaders to ensure consistency (action 070903-16)

Vice-President’s Report

Our response to the Hilton’s “Around the World” fund raiser was disappointing.

It was agreed at the meeting that we would not donate any club funds directly to the fund (with the exception of the £36 remaining unspent of the MTB section budget).

We agreed to discuss (at next meeting) whether the multi-sport and MTB sections would consider meeting at the Flamme Rouge. Action 070903-12.

Mark is seeking further sponsorship from Hilton for the car for 2008. He plans to speak to Guy after the Ceilidh and Dinner have been organized.

Secretary’s Report

Jonny reported that the Scottish Cycling AGM will be in the Royal Bridge Hotel, Bridge of Allan on 2nd December 2007. All input must be with SC by 7th October.

Jonny volunteered to research a motion to amend the rules such that camera finishes must be used on all national championships (action 070903-13).

Treasurer’s Report

Andrew presented the finances.

The committee agreed that any surplus/income from racing events will be ploughed back into further races (e.g. reduced entry fees or greater prize funds).

RTTT Report

Results:
• Jessica Wilson Young SCU 100 mile champion.
• Ross Crook ESCA RR Champion 26th August
• Pippa Handley 7th British TT Champs
• Pippa Handley tremendous performance at German criteriums while riding for a Dutch team.
• Graham Jones 5th at SC 12 hour champs.
• Jonny May 4th Scottish Vet RR
• 5 ERC riders complete Paris-Brest-Paris

Money:
• Spent 1561.45 from 1640

Women’s Squad:
• SMG on 24/9
• Pippa has signed a contract to race professionally with Dutch race team “Team Tubanters” next year. Congratulations to Pippa, and good luck!

Men’s Squad:
• Meeting to take place to gauge interest in Men’s Squad.

Kirky 10 Series:
• Huge success again this year (numbers up on last year).
• Oli Young was the series winner.
• Thanks to marshals and time-keepers.
• The wearing of numbers was deemed worthwhile.

Member Services Report

Newsletter:
• No new material has been received. All to chase for interesting articles (action 070903-6).

Quartermaster Role:
• Dougie has asked if we can find someone else to fill the role since he’s not really an active member of the club at the moment. Graham Jones was recommended as a good candidate. Ali to ask him (action 070903-7)
• Need to refresh the list of club equipment and its location. Action 070903-8 for All of us.

Website:
• Ken is working on a content management system that should make updating the website easier.
• He moved to a monthly hosting agreement. Ali to find out how that’s paid for (action 070903-9)

Clothing:
• Winter order has gone in.

Under-18 Membership:
• Stephen’s proposal on the joining process for under-18 members has been agreed. It is as follows:
o Add wording to Entry Central to say under-18s are not formal members until their parent/guardian signs a form.
o Use the data captured from entry central to spot under-18 applications as they come through. That will trigger Stephen to send out a letter asking for the signature of the parent/guardian.
o Stephen will trawl the existing database to identify existing under-18 members and he’ll send out the form to those.

Membership Numbers:
Currently standing at around 425.

Headcam:
• The headcam and 2x2Gb SD cards have arrived and are ready to use. Currently Ali has them.

Next Meeting
Monday 8th October, at 7.30pm, at the Hilton Hotel, Grosvenor Street.