Edinburgh RC Cycling Club

Committee Information

posted: 30 Oct 2008

Committee Minutes

Monday 1st September 2008

MINUTES OF ERC COMMITTEE MEETING

1^ST September 2008 (19:30)

Hilton Grosvenor Street Haymarket

1]Attendess:

President – Ken Whitson

Vice President – Mark Finlay

Chairman – Simon Bullock

Secretary – Jonny May

Road/Track/TT – Kevin Tait

Triathlon/Multisport – Peter Ness

Coaching – Colin Russell

Apologies for absence:

Alisdair Easton

Fiona Donaldson

Andrew Sinclair

2]Previous Minutes.

The previous minutes were agreed and can be displayed on the club website –Action SB.

3] Matters outstanding from previous minutes:

4] Report from Officers.

President/ESCA rep-

Ken advised that a draft race calendar for ESCA events in 2009 had submitted to SC, although clarification is still required over a clash of dates on 7/5/09 [Ingliston / ESCA pursuit].

A discussion took place on the format of the Ingliston crit series next year [provisional dates 2.9,11,23,30^th April and 7/5] and we agreed that we should allow the new Ingliston event organiser and the steering group agree what format the series should take. Colin would arrange a meeting very shortly to discuss -Action CR

Ken also advised that the ERC juniors had done well at Peebles and training sessions had now moved to Saturday afternoon.

Vice President/Sponsorship Officer.

Mark reported that he had met (Potential new sponsor) and they were receptive to sponsoring the club. Mark has prepared a press statement for the website regarding what support (Potential new sponsor) can give at the moment to club members and Jonny will put this on the website .Action MF/JM

(Existing Sponsor) is also happy to continue sponsoring the club in 2009 and this will hopefully be confirmed soon.

(Another Potential New Sponsor) negotiations are on going.

Committee agreed that we should arrange a dinner with the club’s current and potential future sponsors by end of October. KT and MF to represent committee.[MF to arrange]

Secretary’s Report

CTC affiliation for 2009 has been received and will cost £75.JM to pay and discuss with Stephen Roy [Action JM]

Treasurer Report [Not present]

Committee discussed the following points:

]All expenses to be received by 30/9. Action All

Simon to clarify with Andrew who should be nominated to AGM as replacement treasurer. Action SB

£250 agreed sum that the treasurer can solely authorise on internet banking but all authorisations must be copied to President and secretary. Andrew requested to provide text for amendment to constitution as this will need to be approved at the agm. Action AS.

RTTT Report.

Kevin reported that £1733.68 had been spent from the RTTT Allocation of £2003.

The Kirky 10 Series had now finished and it had been won by Brian Nicolson .The series had been a fantastic success.

A try the track day has been arranged for Saturday 6^th September.

The men’s squad have their last target event on Sunday which includes the ESCA RR champs. A review meeting will be held in October.

£1886 of the men’s squad budget has been spent so far.

There have been a number of outstanding results since our last meeting .These include:

Louisa Edmonston Silver medal at SC 12 hour champs.

Four ERC women’s teams sweeping the medals board the SC TTT champs.

Ross Crook and Ali Chisholm finishing with silver medals at the SC 15 and 10km champs. Ali also got silver in the sprint.

Aidan McIlroy doing a 22.06[net 21.39] at the Gala CC 10 mile TT.

Tim Blaithwaite finishing 12^th at the Deeside Th RR on 10/8.

Tim finishing 6^th and Colin may 8^th at the Wanlochhead RR on 31/8.

ERC Having 8 out of 31 teams at the SC TTT Champs.

The Committee were impressed with the above and asked Kevin to see if we can do more for our talented riders inc supporting them ride down South.Kevin wouldalso hasten Gareth George for a date for the club hill climb. .Action Kevin

Multi Sport.

Peter reported that Ben Mitchell had won the Scottish Middle distance championship. There was a video clip of this event on the website.

The Committee wee pleased to see so many event reports being put up with the tri-section.

There is a Aberfeldy training weekend planned for 18-19/10.

Peter will arrange for tri-section posters in bike shop[s to be updated. He will also purchase an Club Ironman trophy.

The Tri section clothing order is in hand .The duathlon series will take place on the 2^nd Saturday in Nov,Dec and January.

Coaching.

Oli Brookes has some race signs that Ken agreed to pick up .Action KW

Gareth George and Neil Muir will both attend a coaching course run by SC for those involved in coaching riders from RR and TT’s.

Gary Bell and Rachel Henderson are attending a level 2 coaching course.

Colin agreed to continue with Club welfare officer duties as he needed to complete some disclosure forms.

5] Committee Reps for 2009.

Committee members present confirmed that they would be happy to continue in their posts, but the following posts will be vacant in 2009:

Membership services, Treasurer and Registrar [non committee role.]

The Committee were aware of a number of members who had voiced an interest in being nominated for the two Committee positions .This will be clarified shortly.

The Committee also agreed that the Registrar and Handbook editor roles be merged and Ali Easton was tasked to obtain the electronic files from Cliff White so they can be passed onto to whoever agrees to undertake this duty.

Ali was also asked to speak to Stephen and cliff about a potential replacement for this position .Action AE

Kevin also stated that he felt that the club would benefit from an Event officer who could coordinate all the club events and take our club forward in developing these as well as harnessing club volunteers for events.

This would a committee role and Simon Bullock will take forward. Action SB

Fiona Donaldson is also required to state if she intends continuing in her role next year. Action FD

6] 2009 ERC Race Events.

A full discussion took place and it was agreed that we should increase the entry fees for all of our races by £1 for 2009.

Jonny will notify individual race organisers of this decision Action JM.

7] AGM on 17/11/08.

It was agreed that we should propose to the agm that the annual subscription is increased to £20.

All Committee members should submit reports for the agm to Jonny by 10 October 2008.Action ALL.

Mark will liaise with the Hilton about a room for the agm meeting.[Action MF].

8]Three Year Plan Progress

It was agreed that this should be discussed at the next Committee meeting. Action SB.

9]Electronic Handook.

It was agreed that we should continue to give all our members a paper copy but also have it as a PDF file on the website [exc contact details].

Action AE

10] Braveheart Dinner.

It was agreed that three Committee members will attend on 25 October 2008,ie MF,JM & KT.

Kevin will advertise the Braveheart run which is to be held the same day to members and the committee agreed that we offer 50% entry fee re-imbursement to all club members who take part. Action KT

11]Club Ceilidh.

Colin will liaise with Eric Easton about this to see if he can organise again this year.. [Action CR]

12] Club Meeting Place.

All Committee members need to consider further and meantime Mark will ask about cost of the Hilton meeting facilities. We will ask the membership for potential venue ideas as someone may have a good contact in a potential meeting place for the club. Action ALL

13] Item for Agenda at next meeting.

Sponsor logos on Club Strip. Action SB.

14 Date of the next meeting.

The next meeting will be held on Monday 6^th October at 7.30pm in the Hilton Hotel. Mark will book the room. Action MF

Kevin A Tait

RTTT Convenor.

3/9/08

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