edinburgh rc cycling club

posted: 8 Mar 2009

Monday 2nd March 2009

ERC Committee Meeting Minutes

Mon 2nd March 2009 Mercat Bar 19:30

 

Present: Simon Bullock, Ken Whitson, Fiona Donaldson, Jen Lang, Graham Jones, Peter Ness, Jonny May, Kevin Tait and Colin Russell.

 

Apologies: Mark Finlay

 

The minutes of the previous meeting were agreed and approved. 

 

President’s report:

 

ERC Juniors – steady turnouts, a recent Pentlands MTB ride attracted 13 juniors plus an equal number of parents, 1 parent now undertaking Level II coaching award, meeting with Rudi Doorn of Scottish Cycling to progress Go Ride accreditation scheduled. There is a new kids event planned for June – details still to be finalised. It was agreed that the committee should co-opt a member of the ERC Juniors leaders onto their ranks. ACTION: KW to consult with Phil Darby & Rachel Henderson.

 

ESCA - The ESCA Pursuit Champ’s will now be held on Thursday 4th June to avoid a clash with an ERC Ingliston Crit. event. Dave Urquhart is trying to organise a Basic First Aid course. Names are needed now as a note of interest to see if it will be viable. ESCA minutes to be published on ERC website in abbreviated version. ACTION: KW to send JM abbreviated minutes.

 

VP report:

 

Not present

 

Secretary:

 

Kirky 10 club confined TT series registered with SC (£160) to allow fields of >25.

MTB cups to be awarded based on championship consisting of Alastair Lees MTB TT, SXC series & SXC championships. ACTION: JM to agree counting events and points with FD.

Potential youth sponsor ACTION: JM to pass details to KW.

 

Membership Services:

 

First batch of leisurewear now here – hoodies £20, beanies £6, polo shirts £15.

Ingliston photo finish lighting – a system of LED lights has been tested and purchased from Lee Whitelaw.

Membership cards – ready this week.

Clothing design – now approved. Sponsors logos to be located on both sleeves and also on back of jersey, shorts to be logo free.

Magnetic signs – Oliver Brookes is finalising designs.

Volunteers database – up & running, access given to race organisers.

Flamme Rouge auction raised the grand total of £890.

Coaching equipment – new set of race radios purchased, further headsets may be required. Wattbike evaluated at SC HQ – this is not suitable for the club’s ramp testing requirements. GJ to investigate alternatives from Cycleops & Tacx. ACTION: GJ

Treasurer:

 

Electronic banking now up & running.

Cash received from PayPal.

Race organisers’ pro forma designed and issued to Sandra Murdoch.

Sponsorship payment received from BikeWorks. Payments outstanding from Tri Centre and F&L. ACTION: JL to chase up payments

Bank balance now standing at £xk.

 

MTB:

 

Alastair Lees MTB TT scheduled for 19^th March. Club to donate £50 to prize fund. ACTION: JL to arrange electronic payment.

 

RTTT:

 

Men’s team management meeting held on 17/2/09. Team down to eight riders, currently agreeing target races, sending team to Tour of the North (Easter) with support from two of the management group, three training sessions held in February.

Womens’s squad – talented riders are being coached and supported financially. It was agreed that a separate management group was no longer required to oversee them.

Track – roller training sessions held at Portobello High School. Try-the-track day scheduled for 18/4/09. ACTION: KT to advertise.

Forthcoming ERC events – Sup6r Six 7/3/09, Ingliston Crit Series 2/4/09, 16/4/09, 23/4/09, 30/4/09, Tour of the Meldons 19/4/09.

RTT budget - £333 spent so far

Edinburgh Nocturne scheduled for Saturday 30/5/09.

 

Multisport:

 

A successful swim gala was held on Saturday 28^th February. (Most events won by JETS junior tri squad. JETS are affiliated to ERC.)

With the Commonwealth Pool set to close for refurbishment several alternatives have been investigated including sessions at Leith and Drumbrae.

A multisport section meeting to decide weekend activities has still to be arranged.

 

Coaching:

 

Brynley Davies is undertaking a level I coaching course.

Dave Urquhart is organising a first aid course – Colin to coordinate candidates, preference given to MTB run leaders. ACTION: CR & FD to advertise.

It was agreed that the club would fully subsidise training for new coaches.

 

Blood donors:

 

It was agreed that the club would support John Young’s request for volunteers. In addition donor leaflets would be issued with membership cards. ACTION: PN to contact John Young, GJ to issue leaflets.

 

Rewards for volunteers:

 

 Criteria for rewarding volunteers were discussed - £50 volunteers prize fund with 4-5 prizes per event, long term volunteers to be rewarded with club clothing, all active coaches to be offered either a free polo top or hoodie. ACTION: GJ to inform race organisers of policy.

 

Ceilidh:

 

It was agreed that the club should look for a central location e.g. Teviot Row rather than go for a cheaper but less accessible alternative. ACTION: KW to advise Sonya Crawford.

KT suggested that the club should also consider alternative events. ACTION: KT to organise event, CR to contact Ali Easton.

 

AOCB

 

ESCA trophies – to be awarded at next new members evening.

 

Ingliston crit series organisers meeting scheduled for Thursday 5/3/09.

Jonny May

6/3/09

 

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