ERC Committee Meeting Minutes.

Mon 3^rd August 2009  at  Mercat Bar 19:30

Present:  Simon Bullock, Ken Whitson, Jen Lang, Graham Jones, Jonny May, Kevin Tait, Colin Russell, Phil Darby.

Apologies: Mark Finlay, Fiona Donaldson, Peter Ness.

The minutes of the previous meeting were agreed and approved. (Note: the July meeting had been cancelled due to holiday commitments.  

Actions:   Current actions reviewed.  See list above.

President’s report:

Cliff White’s proposal for re-election to Scottish Cycling board would be supported by the committee and countersigned by President and Chairman.

Cliff had agreed to speak to the committee at the September meeting.

Eastern Promise RR had had 49 entries. The event had made a loss of just over £100 due to prize list and catering costs.

Purchase of an additional 3 bikes ( 1 Road + 2 MTB) had been discussed mainly in connection with ERC-juniors needs. The problem of storage would have to be resolved.

Meadowbank Racers club was going to fold at the end of the season and ERC had been asked to take over the running as an ERC section. ERC did not have the coaching resource at the moment other than on an occasional session basis.

VP report:

Sponsors: MF to feedback the successes that their sponsorship had aided                         MF

SECRETARY:

Scottish Cycling had invoiced the club for the cost of Photo Finish at Ingliston for the 2007 season.  The club would pay the invoiced amount but a letter would be written making clear the club’s displeasure over the two year delay in raising the invoice.

Letter received from Scottish Cycling advising the proposal to make club subscription a two tier one for clubs smaller than 21 members £75 and those over, £140. ERC would support this proposal.

Notice that the August ESCA meeting would be the Date Fixing meeting for 2010 events. ERC events would be the same as for 2009.  It was noted that Richard Garret would not continue as organiser for the Tour of the Lammermuirs RR and that we still needed replacement organisers for the Ingliston Crit. Series and the Lothian Flyer RR.

Notice received that the AGM of Scottish Cycling would be 29^th November 2009.

A stage of the Tour of Britain would start in Peebles on Monday 14^th September 2009.

MEMBERSHIP SERVICES:

Car magnetic signs had been procured and had been used for the Lothian Flyer RR and at the Lochore Triathlon.

Current membership stood at 460

Club equipment data-base was now on line

CLUB CLOTHING:

Impsport have indicated that they would be interested in providing all our race strip requirements. Their quote will be considered when received.                               PD/GJ

TREASURER:

Bank balance now standing at  £x.xx There had been a large clothing bill from Reartu paid ( £3k.)

Sponsor income from The Bikeworks and  Stac Polly (due 30/6/09) was outstanding. Stac Polly to be chased up by MF                                                                                          MF

Membership Services budget of £6k was over budget by £2.4k  partially due to high cost of the Handbook.

Events are running at a loss mostly due to a late invoice from S.C. from 2007.

Ted Radford had personally absorbed a loss in the Lothian Flyer RR due to unexpectedly high catering costs. It was agreed that Ted should be persuaded to accept a refund of this cost.                                                                                                                                       KW

The RTTT budget is looking tight but there is still £3.8k in the mens squad budget.

The mileage rate for event officials expenses was agreed at 30p

RTTT:

Graham Jones had come 5^th in the British 24 hour TT Champ’s with a distance of 466.2 miles, a SVTTA Scottish record.

Ross Crook had won a silver medal at the Scottish Criterium champ’s

Alison Chisholm had won Gold and Silver at the British and European Masters championships and broke the European age group record for the 500m.

Web pages to be updated with the current successes.                                                      KT

An increase of £200 to £2500 for the RTTT budget agreed.

MULTISPORT:

- Ben Mitchell took the ERC Ironman record for his time in Ironman Switzerland down to 9hrs56mins.

-We held a tri squad meeting on Tues 28/7. Notes from meeting

 - looking to hold a training session at Gullane beach the week before the Gullane tri;  - Planning a training weekend in Peebles for the end of season in the 3rd week of November.

-  There was a request to introduce both male and female trophies for the tri section.

   (are there any old trophies in stock which can reasonably be re-used ? )                        JM

- The tri section would be keen to help arrange this year’s prize dinner. ( to be discussed next meeting.)                                                                                                                 SB

MTB:

No report

COACHING:

Brynley Davies had done the Level 2 coaching course and was working towards the review section due in September.

Rachel Henderson has been accepted to do the Track specific level 2 coaching course this autumn.

Two ERC-juniors assistants have been enrolled to do Child Protection courses this month. Phil Darby and Morag Lamont.

OTHER BUSINESS:

Meeting venue :  Stay as is in the Mercat Bar, downstairs room. Refreshments to be ordered as there was no charge for the use of the room. Treasurer to provide.

Saturday Runs: The behaviour of rders taking part and the effect on the public in the coastal towns was discussed at length. Topics included restricting rides to members only, avoiding the coast road, enlist the help of more experience riders as run leaders, even non members if that was to be accepted, to exercise some control over the conduct of the riders taking part.

A proposal to provide small guide-line behaviour cards for issue on runs was discussed.                                                                                                                                CR/MF/GJ

3 Year Plan: A review of achievements to date made. Headline points included:

Leisure ware lines had been introduced to the club clothing list.

Events:  Canvassing the feeling of the membership for running a Sportive had been positively received with some offers of assistance in running one.

Proposal to run a “Nocturne” Crit event had been met with the club providing the Technical support at the Rapha Nocturne in June. This had been a success and should it be repeated next year we will be better placed to make suggestions for minor improvements to the event.

A range of member benefits were listed in the new format handbook. We will try to improve the range offered, possibly by consulting members of the club ?

Social events: It was thought that an “anniversary run” of some description could be the focal point of a social event.                                                                                                           ALL

Achieve Go-ride club-mark accreditation. A number of meetings with SC’s Rudi Doorn and the Regional Development Coach staff was driving this towards a target completion by the end of the year.                                                                                                           PD/KW

AGM :   To be Monday 16^th November 2009. Venue to be confirmed                              ALL

Sponsors:  A get together with our sponsors to be arranged. This is a good way of getting feed back from them and letting them know how their sponsorship is benefitting the club.

Next Meeting :   7^th September’09  Mercat Bar.

Ken Whitson   6/09/09